Connect your account

  1. Sign in to Calendo and open Bookings.
  2. Connect Google Calendar for availability and invitations.
  3. Choose Connect Zoom, sign in to your Zoom account, and review the permissions.
  4. Return to Calendo and check the connected email address.

If Calendo says setup is pending, Zoom connections have not been enabled on this deployment. Contact support. Calendo for Mac requires version 0.3.6 or newer; authorization takes place in your browser.

Use Zoom for a meeting type

Edit or create a meeting type in Bookings. Under Meeting location, choose Zoom and save. New bookings create a Zoom room on your account and put the guest join link in the invitation and confirmation. Guests can book without connecting a Zoom account.

Move or cancel a booking

Use the booking’s management link to reschedule or cancel. Rescheduling keeps the same Zoom room and changes its time. Cancellation removes the Zoom room and calendar invitation. Changing a meeting type’s location affects new bookings; existing bookings keep their original provider.

Disconnect or reconnect

In Bookings, choose Disconnect Zoom. Finish or cancel upcoming Zoom bookings first so Calendo can still manage their rooms. You can also remove Calendo through Zoom Marketplace’s app management. Removing access in Zoom disconnects Calendo but does not cancel your existing meetings. Reconnect the original Zoom account to manage those bookings, or manage them directly in Zoom.

Data and permissions

Calendo reads your Zoom user ID and email and stores encrypted authorization tokens. It creates, updates, and deletes meetings for your bookings. Meeting titles include the booking type and the host and guest names. Calendo stores meeting IDs and guest join links; it does not store host start links or request recording permissions. See the privacy policy for retention and data requests.

Need help?

If authorization is declined or expires, use Reconnect in Bookings. Your Zoom administrator may need to approve Calendo. If a booking update fails, retry before choosing another time. Contact Calendo support with the booking time and the displayed error; never send passwords or tokens.